Table of Content<\/h4>\n\n- What is inventory management in the hospitality industry?<\/a><\/li>\n
- What are the do\u2019s and don\u2019ts of hotel inventory management?<\/a><\/li>\n
\n- Do\u2019s<\/a><\/li>\n
\n- Sort items in inventory as per category<\/a><\/li>\n
- Keep a separate area for discarded and expired products<\/a><\/li>\n
- Use technology for maintaining records<\/a><\/li>\n
- Maintain essential reports<\/a><\/li>\n
- Audit every day for comparing the loss<\/a><\/li>\n
- Replenish the stock from time to time<\/a><\/li>\n<\/ul><\/ul>\n<\/ul>\n
\n- Don’ts<\/a><\/li>\n
\n- Work with a single vendor<\/a><\/li>\n
- Order inventory at the last moment<\/a><\/li>\n
- Discard without counting<\/a><\/li>\n
- Ignoring the amenities of ancillary departments<\/a><\/li>\n<\/ul>\n<\/ul>\n<\/ol>\n<\/div>\n\n\n\n
What is inventory management in the hospitality industry?<\/h2>\n\n\n\n
Hotel inventory management is basically monitoring, storing, and replenishing stocks of all the assets present in any accommodation facility. It could be room amenities, kitchen equipment, raw materials, furniture, and other such things.<\/p>\n\n\n\n
Although room nights are also a type of inventory in hotels, we’ll discuss it in the next blog. For now, let\u2019s stick to the physical assets. <\/p>\n\n\n\n
Well, in hotels, mostly the housekeeping supervisor and stores are responsible for inventory management. In some properties, the admin is in charge of raising requisites. However, most hotels allot the housekeeping department the task of managing stocks of all items, except for products required in the F&B area. <\/p>\n\n\n\n
With this being said, let\u2019s take a look at some do\u2019s and don\u2019ts you should follow while managing your hotel\u2019s inventory.<\/p>\n\n\n\n
What are the do\u2019s and don\u2019ts of hotel inventory management?<\/h2>\n\n\n\n
I\u2019ve worked in the housekeeping department and stores in the past for a good period. In fact, I got the opportunity to handle the floor pantry, and that\u2019s where I learnt the concept of inventory management.<\/p>\n\n\n\n
Based on my experience, let me give you some tips and tricks on what to do and what not to do.<\/p>\n\n\n\n
Do\u2019s:<\/h3>\n\n\n\n
Let\u2019s start with what needs to be done.<\/p>\n\n\n\n
1. Sort items in inventory as per category<\/strong><\/h4>\n\n\n\nFirst of all, start with sorting the inventory according to categories. For example, your hotel\u2019s housekeeping amenities and accessories would be stored in the floor pantry. So, align them in the proper order. Like a section for towels, one for TCM and minbar items, a separate area for cleaning equipment, and so on.<\/p>\n\n\n\n
Further, you can use this technique to manage other assets like furniture, equipment, and in-house gadgets (printer, laptop, PC, or tablets). <\/p>\n\n\n\n
2. Keep a separate area for discarded and expired products<\/strong><\/h4>\n\n\n\nI know, you might be following this, yet there might be chances that your hotel\u2019s staff might end up doing blunder. <\/p>\n\n\n\n
Sometimes they might mix new linen with old ones, or use expired products while replenishing any other room amenities. This can be problematic at times if guests mistakenly consumed any outdated product. <\/p>\n\n\n\n
To avoid such situations, focus on the discarding process of your hotel\u2019s each and every department, especially the ones involving consumables. <\/p>\n\n\n\n
3. Use technology for maintaining records<\/strong><\/h4>\n\n\n\nIt\u2019s no secret that technology has made our lives easier. So, why not use it to manage your hotel\u2019s inventory.<\/p>\n\n\n\n
Yes, there are various hotel inventory management systems that can do all such complex tasks for you just like a snap of a finger. They come with API integrations<\/a> where you can directly put out requisitions to your vendors.<\/p>\n\n\n\nMany of them have inventory regulation systems. Basically, it alerts you whenever you are below the minimum requirement amount of any product. <\/p>\n\n\n\n
For instance, you have a property of 15 rooms. You need to have a minimum of 50 towels in stock at any given time for guests\u2019 convenience. <\/p>\n\n\n\n
Suppose their shelf life is 6 months, and some of them have reached the threshold limit. So, the system will alert you to discard them and ask you to raise a ticket to your vendor for a batch of fresh towels.<\/p>\n\n\n\n
This way, you\u2019d be able to monitor your hotel\u2019s inventory in a hassle-free manner. <\/p>\n\n\n\n![\"FREE](\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\")
<\/a><\/span>
- \n
- Do\u2019s<\/a><\/li>\n
- Sort items in inventory as per category<\/a><\/li>\n
- Keep a separate area for discarded and expired products<\/a><\/li>\n
- Use technology for maintaining records<\/a><\/li>\n
- Maintain essential reports<\/a><\/li>\n
- Audit every day for comparing the loss<\/a><\/li>\n
- Replenish the stock from time to time<\/a><\/li>\n<\/ul><\/ul>\n<\/ul>\n
- \n
- Don’ts<\/a><\/li>\n
- Work with a single vendor<\/a><\/li>\n
- Order inventory at the last moment<\/a><\/li>\n
- Discard without counting<\/a><\/li>\n
- Ignoring the amenities of ancillary departments<\/a><\/li>\n<\/ul>\n<\/ul>\n<\/ol>\n<\/div>\n\n\n\n
What is inventory management in the hospitality industry?<\/h2>\n\n\n\n
Hotel inventory management is basically monitoring, storing, and replenishing stocks of all the assets present in any accommodation facility. It could be room amenities, kitchen equipment, raw materials, furniture, and other such things.<\/p>\n\n\n\n
Although room nights are also a type of inventory in hotels, we’ll discuss it in the next blog. For now, let\u2019s stick to the physical assets. <\/p>\n\n\n\n
Well, in hotels, mostly the housekeeping supervisor and stores are responsible for inventory management. In some properties, the admin is in charge of raising requisites. However, most hotels allot the housekeeping department the task of managing stocks of all items, except for products required in the F&B area. <\/p>\n\n\n\n
With this being said, let\u2019s take a look at some do\u2019s and don\u2019ts you should follow while managing your hotel\u2019s inventory.<\/p>\n\n\n\n
What are the do\u2019s and don\u2019ts of hotel inventory management?<\/h2>\n\n\n\n
I\u2019ve worked in the housekeeping department and stores in the past for a good period. In fact, I got the opportunity to handle the floor pantry, and that\u2019s where I learnt the concept of inventory management.<\/p>\n\n\n\n
Based on my experience, let me give you some tips and tricks on what to do and what not to do.<\/p>\n\n\n\n
Do\u2019s:<\/h3>\n\n\n\n
Let\u2019s start with what needs to be done.<\/p>\n\n\n\n
1. Sort items in inventory as per category<\/strong><\/h4>\n\n\n\n
First of all, start with sorting the inventory according to categories. For example, your hotel\u2019s housekeeping amenities and accessories would be stored in the floor pantry. So, align them in the proper order. Like a section for towels, one for TCM and minbar items, a separate area for cleaning equipment, and so on.<\/p>\n\n\n\n
Further, you can use this technique to manage other assets like furniture, equipment, and in-house gadgets (printer, laptop, PC, or tablets). <\/p>\n\n\n\n
2. Keep a separate area for discarded and expired products<\/strong><\/h4>\n\n\n\n
I know, you might be following this, yet there might be chances that your hotel\u2019s staff might end up doing blunder. <\/p>\n\n\n\n
Sometimes they might mix new linen with old ones, or use expired products while replenishing any other room amenities. This can be problematic at times if guests mistakenly consumed any outdated product. <\/p>\n\n\n\n
To avoid such situations, focus on the discarding process of your hotel\u2019s each and every department, especially the ones involving consumables. <\/p>\n\n\n\n
3. Use technology for maintaining records<\/strong><\/h4>\n\n\n\n
It\u2019s no secret that technology has made our lives easier. So, why not use it to manage your hotel\u2019s inventory.<\/p>\n\n\n\n
Yes, there are various hotel inventory management systems that can do all such complex tasks for you just like a snap of a finger. They come with API integrations<\/a> where you can directly put out requisitions to your vendors.<\/p>\n\n\n\n
Many of them have inventory regulation systems. Basically, it alerts you whenever you are below the minimum requirement amount of any product. <\/p>\n\n\n\n
For instance, you have a property of 15 rooms. You need to have a minimum of 50 towels in stock at any given time for guests\u2019 convenience. <\/p>\n\n\n\n
Suppose their shelf life is 6 months, and some of them have reached the threshold limit. So, the system will alert you to discard them and ask you to raise a ticket to your vendor for a batch of fresh towels.<\/p>\n\n\n\n
This way, you\u2019d be able to monitor your hotel\u2019s inventory in a hassle-free manner. <\/p>\n\n\n\n
<\/a><\/span> - Order inventory at the last moment<\/a><\/li>\n
- \n
- Work with a single vendor<\/a><\/li>\n
- Keep a separate area for discarded and expired products<\/a><\/li>\n
- \n
- Sort items in inventory as per category<\/a><\/li>\n
![\"FREE](\"https:\/\/no-cache.hubspot.com\/cta\/default\/502973\/482c1f3e-1901-4121-a100-4aed471034d7.png\")
<\/a><\/span>